Refund Policy

Future Policy Leaders

Future Policy Leaders (FPL) is committed to providing a high-quality and professional experience for all participants attending our conferences, leadership programs, fellowships, and events.

We understand that in certain situations participants may need clarification regarding refunds. This Refund Policy outlines the terms, conditions, eligibility criteria, and limitations governing refund requests for registrations made through the official Future Policy Leaders platforms.

General Principles

All participants are required to review and accept the Terms & Conditions of Future Policy Leaders before completing any registration.
By registering for an FPL event, conference, or program, participants acknowledge and agree to this Refund Policy.
Approved refunds may be issued in accordance with the eligibility criteria outlined below.

Future Policy Leaders reserves the right to review refund requests in accordance with organizational policies and operational considerations.

Non-Refundable Categories

The following categories are strictly non-refundable and non-transferable:

Application Fees

Application or processing fees submitted for programs, fellowships, or events are non-refundable.

Invitation Letter Requests

Fees paid for invitation letters issued for visa support purposes are non-refundable and non-transferable.

Future Policy Leaders provides invitation letters solely to support visa applications. Approval or denial of a visa remains the responsibility of the applicant and the relevant embassy or consulate.

Eligible Categories for Refund Requests

Participants registering under the following categories may be eligible for a refund review:

Self-Funded Participants
General Event Registration Participants
Conference Access Pass Participants

Refund eligibility is subject to the conditions outlined below.

Eligibility Conditions

To request a refund, the following requirements must be met:

The full event fee must have been paid in a single transaction.
Refund requests must be submitted within the eligible time period prior to the event.
Requests must be submitted via email to:

info@futurepolicyleaders.org

The email subject line should include:

Refund Request – [Event or Conference Name]

Participants must provide the following information:

Full Name
Registration or Order Number
Event Name
Reason for the Refund Request
Supporting documentation (if applicable)

Cancellation and Refund Timeline

The following cancellation structure applies to eligible participants:

45 Days Before Event

Full refund may be considered if cancellation is requested at least 45 days prior to the event start date.

Between 45 and 30 Days Before Event

A 25% administrative cancellation fee may apply. The remaining balance may be refunded.

Between 30 and 15 Days Before Event

A 50% cancellation fee may apply. The remaining balance may be refunded.

Less Than 14 Days Before Event

Cancellations made within 14 days of the event start date, including no-shows, are not eligible for refunds.

Installment Payments

If an event registration includes installment payments:

The initial installment is considered non-refundable.
Refund requests may not be accepted for partially paid registrations unless specifically approved by Future Policy Leaders.

Credit for Future Programs (If Applicable)

In certain circumstances, Future Policy Leaders may offer event credit that can be used toward participation in future programs or conferences.

Such credits:

May have an expiration period specified at the time of issuance
May be non-transferable
May only be used for Future Policy Leaders events or programs

Special Circumstances (Force Majeure)

Future Policy Leaders reserves the right to modify, postpone, or cancel events due to circumstances beyond our control. These may include but are not limited to:

Natural disasters
Government regulations or travel restrictions
Political instability
Public health emergencies or pandemics
Other unforeseen events

In such situations, Future Policy Leaders will make reasonable efforts to notify participants and determine appropriate solutions, which may include rescheduling events or offering participation in future programs.

Future Policy Leaders shall not be liable for any indirect costs incurred by participants, including travel, accommodation, or visa expenses.

Travel Reimbursement (If Applicable)

For participants selected under fully funded or sponsored programs, travel reimbursement procedures will be communicated directly to the selected delegates.

Participants may be required to submit a reimbursement form along with relevant travel documentation. Processing times may vary depending on administrative procedures.