GDPR Compliance Policy

Future Policy Leaders

Introduction

Future Policy Leaders (FPL) is committed to protecting the privacy and personal data of individuals who interact with our organization, including participants, applicants, partners, staff members, and website visitors.

This GDPR Compliance Policy outlines how Future Policy Leaders collects, processes, stores, and protects personal data in accordance with the General Data Protection Regulation (GDPR) (EU) 2016/679.

Our goal is to ensure transparency, accountability, and the responsible management of personal data in all organizational activities.

Scope

This policy applies to:

• Individuals registering for Future Policy Leaders programs, fellowships, conferences, or events
• Employees, volunteers, and contractors working with the organization
• Institutional partners, sponsors, and collaborators
• Website users and individuals subscribing to FPL communications

This policy covers all personal data collected, processed, or stored by Future Policy Leaders through digital platforms, application forms, event registrations, or other communication channels.

Types of Data We Collect

Future Policy Leaders may collect and process the following types of personal data:

Personal Identification Data

• Name
• Email address
• Phone number
• Address or country of residence
• Date of birth (if required for specific programs)

Professional or Program Information

• Institutional affiliation
• Academic or professional background
• Application details for programs or fellowships
• Event participation and attendance information

Financial Data

• Payment details related to program registrations or event fees (processed securely through third-party payment providers)

Media and Communication Data

• Photographs and videos captured during events or programs
• Testimonials, interviews, or participant feedback

Technical Data

• IP address
• Browser type
• Website usage information
• Cookies and analytics data collected through website tools

Purpose of Data Processing

Future Policy Leaders processes personal data for the following purposes:

Program Administration

To manage event registrations, fellowship applications, and participation in programs or initiatives.

Communication

To provide updates, newsletters, announcements, and information about relevant programs or opportunities.

Payment Processing

To securely process event registrations, fees, or refunds through authorized payment service providers.

Research and Program Development

To improve organizational programs, events, and participant engagement.

Media and Outreach

To share event highlights, photos, and program updates through official communication channels and promotional materials.

Legal Compliance

To comply with applicable legal, regulatory, and administrative requirements.

Legal Basis for Processing

Future Policy Leaders processes personal data based on the following lawful grounds:

Consent

When individuals provide explicit consent for activities such as newsletter subscriptions, marketing communications, or media usage.

Contractual Necessity

When data processing is required to fulfill obligations related to event registration, program participation, or service delivery.

Legal Obligations

To comply with applicable laws, regulations, or governmental requirements.

Legitimate Interests

To support organizational activities such as program development, operational management, research, and participant engagement.

Data Security and Protection

Future Policy Leaders takes appropriate technical and organizational measures to safeguard personal data from unauthorized access, misuse, or loss.

These measures may include:

• Secure data storage systems
• Encryption of sensitive information
• Restricted access to authorized personnel
• Periodic security monitoring and internal reviews

Personal data is retained only for the period necessary to fulfill the purposes outlined in this policy or to comply with legal obligations.

Data Subject Rights

Under the GDPR, individuals have specific rights regarding their personal data. These include:

Right to Access

You may request access to the personal data held by Future Policy Leaders.

Right to Rectification

You may request corrections to inaccurate or incomplete personal data.

Right to Erasure

You may request deletion of your personal data where applicable and legally permissible.

Right to Restrict Processing

You may request restrictions on how your personal data is processed.

Right to Data Portability

You may request your personal data in a structured and commonly used format.

Right to Object

You may object to processing based on legitimate interests or for direct marketing purposes.

Right to Withdraw Consent

You may withdraw previously given consent at any time without affecting the legality of prior processing.

Requests related to these rights can be submitted to:

info@futurepolicyleaders.org

Data Sharing and Third-Party Transfers

Future Policy Leaders may share personal data only when necessary and under appropriate safeguards.

Service Providers

Data may be shared with trusted third-party providers who support:

• Website hosting
• Event management
• Email communications
• Payment processing

Program Partners

Information may be shared with official partners or collaborators involved in organizing programs or events.

Legal Requirements

Personal data may be disclosed to regulatory authorities or legal bodies when required by law.

International Transfers

If personal data is transferred outside the European Economic Area (EEA), Future Policy Leaders ensures appropriate safeguards such as Standard Contractual Clauses (SCCs) or equivalent data protection mechanisms.

Cookies and Website Tracking

Future Policy Leaders websites may use cookies and similar tracking technologies to:

• Improve website functionality
• Understand visitor behavior
• Enhance user experience

Users may manage cookie preferences through their browser settings.

Data Breach Notification

In the unlikely event of a personal data breach that may affect individuals’ rights or freedoms, Future Policy Leaders will take appropriate action and notify relevant authorities and affected individuals within 72 hours, where required under GDPR regulations.

Policy Updates

Future Policy Leaders may update this GDPR Compliance Policy periodically to reflect legal, operational, or technological changes.

Updated versions will be published on the official website, and significant changes may be communicated to stakeholders where appropriate.

Contact Information

If you have any questions, concerns, or requests related to this GDPR Compliance Policy or your personal data, please contact:

Future Policy Leaders

https://futurepolicyleaders.org
info@futurepolicyleaders.org